You can program it differently, usually by finding a scan code for changing the function, but we’ll go over a relatively easy way to program using the original multiple line code.Įach time you scan a code, it automatically inputs the item’s SKU into your Excel document. This means that it will add each newly scanned item to the next row or the next column. The standard function for a scanner is to press “Enter” or “Tab” after adding information to a cell. Programming for barcode scanners varies slightly by brand. Most USB and wireless barcode scanners are easy to program to integrate directly into Excel, and you can do so on separate lines or updating a single line. When you have a large number of products, several people entering values, or a busy day, errors happen.įor that reason, a barcode scanner is a useful tool for tracking inventory with Excel. The main problem with the above function is that you have to manually enter all of your incoming and outgoing products. Use a USB barcode scanner to track inventory and orders You can also expand on this by adding sections for profit margins, taxes, and smaller details like packing and shipping costs.Ģ. Then, when you update your sold items box, Excel automatically does the math for you to track how much inventory you’ve sold. You can use the same SUM function with Sort to generate income reports by adding a value for each item. Don’t forget, you’ll have to re-sort each time you update your numbers and use “Descending” order if you want to rank sales from highest to lowest. The Sort function only requires that all of your cells are the same size, that you select all of them, and that you can find the Sort function on the top of the page. You can also use the Rank function, which is slightly more sophisticated. There are several ways to do this, but the easiest method is using the Sort function pre-built into Excel. It also keeps your most sold items on the top for easier tracking, so you won’t be scrolling through pages of data to find what you need. This allows you to create a flexible inventory tracker that updates you when you need to order items. The simplest way to use Excel as a stock management system is to organize your data based on sales quantity.
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